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Documenting#

Once seats are placed, the next job is documentation — schedules, plans, and sheet annotation. This page covers two topics:

  • Hiding the 3D model text for seat numbers and seat sizes so it does not bleed into linked models or 3D views, and using tags instead.
  • Reusing the ready-made schedules that ship with the sample seating model.

Tagging seats#

The 3D text used by the Seat Numbers and Seat Sizes commands carries through to linked models and 3D views, which is often undesirable when the seating model is linked into an architectural project or used in renderings.

Once those visibility flags are turned on, you must turn them off through the Type Properties for the seat families (not just per-view) for them to disappear from linked models and 3D views. After that, use the provided 2D tags to annotate seats in plan views as needed.

The application loads two Furniture category tags during initialization:

Tag Displays
Seat Number Tag The seat's PB_Seat_Number value
Seat Width Tag The seat's nominal width

Tag all seats in a view#

You can quickly tag every seat in a plan view in one step:

  1. Open the plan view you want to annotate.
  2. On Revit's Annotate tab, click Tag All.
  3. In the Tag All Not Tagged dialog, select the Furniture Tags category.
  4. Choose either Seat Number Tag or Seat Width Tag, depending on what you want to display.
  5. Click OK.

Every untagged seat in the view receives the chosen tag. Adjust individual tag positions and leader lines using the standard Revit tools.

Sled and portable seats

Sled / Portable seats are constructed using a base family and shared seat families to ensure proper scheduling. This means that the sleds will be annotated in addition to the embedded seats — these sled annotations should be removed.

In addition, if the sled seats are numbered in the incorrect order, the Removable Seat Family has a Reverse Seat Numbers parameter under Constraints that will swap the numbers.

For more on the differences between the model-text and tag approaches, see Seat Tags.

Using the included schedules#

The seat-only sample model (the second model in the sample download) ships with several pre-built schedules. You can copy them into your own projects to jump-start your documentation.

The included schedules are:

  • Seat Counts by Size — totals broken down by seat width.
  • Seat Counts by Section — totals for each named section (Orchestra Front, Orchestra Rear, Balcony, etc.).
  • Seating by Row — a row-by-row listing useful for reviewing and adjusting elevations across the entire venue.

Copy schedules from the sample into your project#

  1. Open both Revit projects: the sample seating model and your project.
  2. In your project, on Revit's Insert tab click Insert from File → Insert Views from File.
  3. Browse to the sample seating model and click Open.
  4. In the Insert Views dialog, filter to Show schedules and reports only and select the schedules you want to copy.
  5. Click OK.

The selected schedules appear in your project's Schedules/Quantities branch and immediately reflect the seats already placed in your model.

How the schedules help#

  • The Seating by Row schedule makes it easy to review the elevation that each row is hosted to. Sort or filter by row identifier, then update elevations directly in the schedule cells if a row is on the wrong floor or reference plane.
  • The Seat Counts by Size and Seat Counts by Section schedules give you live totals for capacity reporting, change orders, and audits — useful whenever the seat count needs to be communicated to architects, owners, or AHJs.

You're done#

You have now used every part of the core seat placement workflow:

  • Initialized the project, set up the venue, and pre-populated sections
  • Placed a focus point and row reference lines
  • Configured the Seat Properties pane and placed seats
  • Verified numbering and toggled label visibility
  • Replaced seats with wider types and removable seats, and respaced rows after geometry changes
  • Tagged seats and copied schedules from the sample model into a working project

The same commands and patterns apply to live projects of any size. From here you may want to explore the Settings reference to tailor the defaults to your office's standards, or the Calculations section to understand how seat sizing and row staggering are determined.